UNIT ASSESSMENT SYSTEM: Assessment of Budget and Resources for Quality Programs |
Assessment Name/Data Source |
Description |
Date Developed |
Technology Used |
Status of Implementation |
Collection & Analysis at Unit Level |
Results Shared With |
Assessment Review Schedule |
Improvements Made Based on Data
(where appropriate) |
Survey Instrument/Data |
Undergraduate Major Advising Survey |
UGA advising survey for all undergraduate programs. |
2004 |
Facilitate.com Software at COE |
in use |
Annually/spring |
UGA Office of Instruction |
Annual review by Administrative Cabinet |
Set up computer stations in Student Services Office to encourage students to complete survey; increased return rate from 5% - 26%; increased advising appointments from 30-45 minutes to provide more individualized advising time, etc. (see summary) |
Survey Instrument
Executive Summary of 2003-2004 Academic Advising Survey
2004-05 Report
2006-07 Report
|
Technology Access, Use & Performance Survey |
Faculty and student survey of their perceptions of access, use of COE technology and performance of the OIT staff |
Paper survey 2000
First online survey 2003
Survey for development of plan 2005 |
Facilitate.com |
in use |
Every 2 years
Most recent survey conducted in 2005 as part of the development of the COE Strategic Technology Plan |
OIT |
Reviewed by OIT & Administrative Cabinet |
Reorganization of Office of Information Technology and the addition of graduate assistants (TWT) to support flexible delivery of instruction and professional development. Ubiquitous wireless networking. Continue support of PC and Macintosh computers. Implementation of a standard for classroom and lab technology. |
|
Faculty Salary Assessment |
Faculty salaries compared by rank & years in rank for use in compression & retention |
2000 |
MS Excel spreadsheet |
in use |
Annually in Dean's office |
Dean, Department Heads as needed |
Annually by Deans, associate deans |
Entry level salary adjusted; COE guidelines for deviating from base salary - $1,000 for each year of experience beyond PhD. Helped with consistency |
Exhibit Demo |
Academic Units Analysis |
Analysis of faculty FTE per department to determine allocation of administrative units for departmental leadership responsibilities |
2004-05 |
MS Excel spreadsheet |
in use |
Annually in Dean's Office |
Dean's Cabinet; Department Heads |
Annually; proposed changes discussed, approved by Department Heads |
First allocations made based on previous history; subsequent allocations adjusted based on need/use |
Exhibit Room |
COE Faculty Trend Studies |
studies of 5 year trends in full and part-time faculty by funding sources |
2006 |
MS Excel spreadsheet |
in use |
Analyzed periodically in Dean's Office |
Dean's Cabinet, Administrative Cabinet |
Annually |
Some units starting to hire full time faculty on in service money rather that multiple part-time faculty (LEAP, EPIT, CSSE) |
Exhibit Room |
COE Professional Development Needs Assessment Survey |
Survey of faculty focused on professional development needs |
2006 |
Facilitate.com |
administered once |
Analyzed by Dean's Office to better plan professional development activities |
Administrative Council |
Reviewed Once |
Programming for professional development adjusted to reflect needs of faculty |
N/A |
Evaluation of Professional Development for Faculty |
Evaluation conducted for specific faculty workshops (I.e. promotion & tenure workshop) |
2006 |
MS Excel spreadsheet |
in use |
Analyzed by Dean's Office |
Dean's Cabinet |
Reviewed Once |
Topics adjusted based on feedback |
N/A |
COE Summer School Survey of Students |
Survey to determine students' preferences for summer school classes (location, time, delivery modes, etc. |
2006 |
Facilitate.com |
administered once |
Analyzed by Dean's Office to better plan summer school offerings |
Administrative Council |
Reviewed Once |
under review for summer 2008 |
|
Summer School Budget Comparisons |
Comparison of actual/projected funds for summer school, 2005-2006 |
2006 |
MS Excel spreadsheets |
in use |
Analyzed by Dean's Office to inform future summer school allocations |
Dean's Cabinet |
Reviewed annually |
Actuals, rather than departmental history, are now used to establish allotment for subsequent year |
Exhibit Demo |
Tuition Return Trend Data |
Tuition return trend data (5 year history) |
2007 |
MS Excel spreadsheet |
in use |
Analyzed by Dean's Office |
Dean's Cabinet |
Reviewed periodically |
N/A - used to make decisions regarding tuition return programs |
Exhibit Room |
Budget Spreadsheets |
System of departmental & college spreadsheets |
2003 |
MS Excel spreadsheet |
in use |
Monitored closely by Business Manager and Associate Dean |
Dean, Associate Dean's with individual Department Heads |
Reviewed and monitored regularly |
Numerous improvements in system as well as in communications with department heads |
Exhibit Demo |
Budget Reviews |
Review of all administrative & academic budget units |
pre-2000 |
MS Excel spreadsheets |
in use |
Budget meetings held 2 times per year with Department Heads and Associate Deans to review & monitor resources |
Dean & Associate Deans |
2 times per year |
Review has led to more efficient, effective budgeting within departments; better unit level monitoring of resources at departmental level, more accurate appointments of GAs, GTAs, GLAs; More appropriate use of salary release funds; more frequent awarding of departmental scholarships |
|
COE Quarterly Reports |
Financial data across the COE reviewed every 3 months |
2004 |
MS Excel budget spreadsheets |
in use |
Gas, summer school, O&E, income accounts, foundations accounts, summaries by every account |
Dean's Cabinet |
Every 3 months |
Data used to adjust spending across the year and to finance college wide projects (I.e. escalator removal for new research space; catch up on deferred maintenance, new classroom furniture, technology upgrades |
Exhibit Room |
UGA Time to Degree Study, 2005 |
Case study of UGA Spring 2005 Graduating Cohort |
2005 |
MS Word/ spreadsheets |
in use |
Office of Institutional Research |
Campus community |
Reviewed Once |
N/A |
|
COE Annual Report to UGA |
Annual report based on UGA & COE strategic plans reports college performance measures, highlights, college improvements |
200x |
MS Word |
in use |
Dean's office |
Administrative Cabinet, Provost |
Annually |
N/A |
|
